5 Ways To Better Connect With Your Customers

It is easier and more convenient than ever to connect with your customers in order to grow your loyal customer database. But with so many tools and resources, it can also get complicated and overwhelming to make those personal connections with your customers.

Social media is a way to connect with your customers if done correctly—creating interesting contents that your customers want to share—but spamming your connections with your product updates, urging them to buy your products, is the quickest way to lose them.

To be able to help you make those better and loyal connections, here are five simple and effective ways to better connect with your customers, while growing your brand and business at the same time.

1) Know Your Customers

The first thing that you need to do to establish a better connection with your customers is to know them on a personal level. This allows you to identify the following information:

  • demographics (age, location, gender, hobbies and interests)
  • personal wants and needs
  •  occupation
  • income

With these details available, you can strategize your marketing approach and ways to promote your products and services. This can also help you decide whether you need to modify the products you provide as well as the services you offer to your customers.

Google Analytics is one of the best tools to collect data from your customer. Information from Google can help you start a targeted customer database. You can discover what kind of customers you have and what they need from you. These details can also help you with identifying their online habits which can assist you with knowing the proper time to begin marketing your products and promoting them.

Facebook also has some great analytics tools to get to know your customers. If you look at the insights, you can find out all types of information about your audience – down to their interests and hobbies – and you can better connect with them.

Other social media platforms like Twitter and Pinterest have analytics tools, but none of them have caught up to Facebook in terms of usefulness or ability to capture as much customer data as possible.

Aside from these tools, you can also do market research by doing a survey and listening to their feedback in your comment section, and from review sites and online forums. Learn who your customers are by doing an analysis of your collected customer data and segment them accordingly to be able to personalize the connection.

2) Engage on Social Media

With the growth of social media, it is one of the better ways to have a connection with your customers online. Social media have become the essential online tool for customers to search for products and services they need. Tools like Facebook, Twitter, Instagram, and other available resources are avenues for people to engage and for brands to grow their business.

Facebook can be used to build brand awareness and personally connect with customers. You can create a Facebook Page where you can post videos and images explaining your products and inform them the benefits they will get if they avail them from you. You can also check customer complaints and deal with them personally.

Try running competitions on social media where your customers can get a chance to win free services. These can be fun and help you win a ton of extra true fans as well.

Twitter, on the other hand, is a way for customers to post their feedback. Hear what they think personally about your products and engage with them by answering their queries directly. You can also keep your followers up-to-date by sharing news immediately. Twitter can also help you track what your competitors are up to.

If your customers are on Twitter and they post about your company then you better respond – whether it’s good or bad comment!

A great place to market your brand with a simple visual element is Instagram. With currently more than 300 million daily users, Instagram is quickly climbing up the social media hierarchy of best sites to connect with customers. With a simple yet rich media content, it can engage more users with a strategic use of search keywords through using hashtags and also with a good skill on photography. There are several tips on how to have eye catching images to boost your online presence and your social media posts.

3) Start Live Business Events

You shouldn’t just focus all your efforts online. Face-to-face engagements are still very important and can help connect your business to your customers. Register to business expos where you display your products and market them to existing and potential customers. Get to see their response and feedback while they sample your products or test them through demonstrations and exhibits.

If you have a physical store, invite your loyal customers to your launching parties. You can also get to know your leads and engage with them to build partnership. These customers, while they have the chance to visit your store, will share their experience on social media or will spread their thoughts by word of mouth — the cheapest and most effective way of marketing.

Of course, for a live business event, you need to plan first. Choose a venue with good atmosphere and filled with interesting activities. Don’t forget to let your customers get involved. Learn from them first hand, see their reactions personally, and talk to your customers to leave a good impression about your products and your brand.

4) Keep Them Updated

Send them emails, newsletters, or push notifications on their mobile devices for announcements on new product launching, promotions or a new published post on your blog. Keeping your customers in the loop is the easiest way to reach them whether on social media or on traditional media like newspapers and magazines.

Update your social media channels through a tool like Small Business Dreams and send out a newsletter. With the Small Business Dreams app, you can send automated and semi-automated messages to let your customers and leads know what’s going on in your industry or other news. The app prompts you when it’s time to reach out to a customer so you never have to remember and risk forgetting.

You can also utilize social media advertisement services like Facebook Ads to promote the updates on your brand and your products. Never miss to encourage your customers to also share your updates to family members and friends who can possibly be potential customers.

Keeping your customers updated lets them know more about business and how you can bring them values into their lives.

5) Provide Good Customer Service

There is no better way to keep your customers coming back to buy your products and avail your services than to have a good customer service experience. Customer service is a necessity to an emerging customer-based industry. This means attending customer on a timely manner on your social media channels, forum sites and emails whether they have questions, inquiries, or concerns.

Giving your customers a superior customer service is one of the ways to engage and to build a better connection with them. This is also ideal when trying to convince potential customers to get your products and tell other people about how they affected their lives. According to a survey, customers have bailed on a transaction or not made an intended purchase due to bad customer service. Potential customers also check Net Promoters Scores (NPS) to see if a brand and the products and services they provide will make a difference to what they need.

Building the trust with your customers, no matter how strong your social media channels, how huge your customer database or how engaged you are with them on events will be affected by the experience they are getting from you through your customer service. You need to plan out the section of your business to be able to attract new customers and let existing customers stay with you for the better of your brand and your business.

Connect with customers better and reach out to new prospects by visiting our website at www.smallbizdream.com.

Sales & Marketing Automation and CRM: Their Differences and Similarities

What is the difference between Sales and Marketing Automation and Customer Relationship Management (CRM)? And which one is more useful for your business? I’m sure it’s making your head spin.

In the beginning there was much more of a distinction between the two. It was generally believed that CRM was more about customer service and possibly upselling or reselling new and existing customers, while Sales and Marketing Automation were about the sales cycle and how to prospect and initially sell to new customers or clients.

CRMs were hard to learn and quite expensive, most small business owners didn’t bother looking at them.

Sales Automation and Marketing Automation tools were often better priced but seemed to lack power or could only handle ONE or TWO of the necessary functions requiring you to purchase multiple tools and figure out how to transfer info between them to make them work together.

Here’s a rundown showing the differences between the two so you have a better idea what they are, what function they serve, and how you can incorporate them into your business.

Customer Relationship Management (CRM)

  • Customer Profile
  • Searchable notes and account data on each customer
  • Sales History that amalgamates up to departments and the entire company
  • Tracking of all customer communications
  • Customer service tools
  • Customer support tools
  • Customer retention tools
  • Sales campaign tracking and data utilization

Sales Automation and/or Marketing Automation

  • Contact Management
  • Calendars
  • To-do Lists
  • Email Automation
  • Sales lead assignment and categorization
  • Sales Funnel
  • Surveys
  • Customer Records
  • Salesperson tracking and goal and target feedback

Although they seem similar, their purpose is quite different. Sometimes it’s hard to tell apart which of the two you are currently using. They could be used interchangeably but there’s also an overlap, or they could be used as complementary tools.

How about Today?

The great news is, there are many tools today that blur the differences even more which can be used as a substitute especially for a small business (under $3,000,000/year in sales). For example, you can get software such as Click funnels for $100 a month to handle just the online funnels aspect for you.

No longer do you have to pay thousands of dollars to have these tools. They can actually be quite affordable. In fact, there are some companies that integrate both the sales automation with customer management like Salesforce, Hub spot, or Marketo. But for a vast number of small businesses and small shops they are still too pricey. For example Hubspot starts at $200 a month for the very basic package.

Small Business Dream combines the power of Hubspot, Marketo, and Salesforce for just $99 a month and can be customized to fit the needs of every small business owner. With their suite of tools you’ll get:

• Contact Management
• Automatic email follow-up
• Calendar integration
• Survey Engine
• Social Media semi-automation tools
• Twitter functionalities
• Sales Funnel
• Business Card Scanning and Transcription service
• Mobile app
• Web App

Visit us at www.smallbizdream.com to learn more about our suite of tools

How A Salon Used Customer Management Relations to Boost Sales

Once upon a time in a city far far away, there was a little hair salon that decided to do the unthinkable. The hair salon owner decided to try and actually follow up with their hair salon clients to check in, not only on customer satisfaction with the hair stylist, but also to increase their sales frequency and profit.

Here is the surprisingly simple way the hair salon owner did it. First, the salon owner made sure to give every customer a client number and a simple loyalty card for the Hair Salon. This started as a stamp type loyalty card, very simple, and it had a place to write by hand, the clients name, and their ID number on the card.

Once the customer visited the hair studio 10 times, they were entitled to one of many free services, which included a hair color, hair protein treatment, a hair wash dry and set, a bottle of shampoo, or a colour root touch up.

In order to prepare the customer card, the little hair salon owner had customers fill in a simple survey pertinent to a hair salon, including the customer’s phone number, email address and hair styling preferences, and known allergies. They also offered all new hair salon clients the chance to opt-in to their weekly hair styling newsletter, and if they did, they would be placed in a draw for a monthly free $50

Hair Salon owner increases sales 63% in 47 days with this simple secret The hair salon owner decided to try and actually follow up with their hair salon clients to check in, not only on customer satisfaction with the hair stylist, but also to increase their sales frequency and profit.

The hair salon owner was very progressive and set up some simple sales and marketing automation software using Small Business Dream in order to follow up with the customers over the next few months.

As customers have enough cards to carry around, the hair salon owner decided to keep the loyalty cards at the front desk for the customer so they never needed to remember it, they simply needed to give their name.

Every time a customer came in to the hair salon, the receptionist or a stylist found their card and confirmed their number.

After the client was done with their hair cut or hair color or hair service they came for, the hair stylist pulled up their information in the marketing and sales automation software, filled in what hair services the customer had done in the notes field, as well as any other pertinent details that would allow them to better service this customer the next time they came in to the hair salon, AND reset their automated email follow up campaign (email autoresponder). The email campaign was a big key to the increase in sales in the hair salon. It was structured in the following way.

The Day AFTER the hair appointment, the hair salon sent an email from the hair salon owner checking in on the previous days service and asking for feedback if anything was wrong and how the hair stylist performed. This surprised the salon as the owner got both GOOD and BAD feedback about the hair stylists they employed. This allowed them to rectify errors and retain good customers even in the event of a mishap.

Two weeks after the hair appointment, they sent an email letting the customer know they could pop in for a professional wash, dry, and hair set for just $30, a way to get that just been to the hair salon look, at a fraction of the cost for a special occasion. Four weeks after the appointment, they sent an email asking if it might be about time to come and get a haircut again.

They were stunned by how many responses this email got, and VERY positive ones, actually thanking the hair salon owner for the reminder stating that the customer often forgets to book, and this email reminded them to get it done and it was simple, as they just replied by email, to book the time that they wanted. This system made it EASY for the customer to book a hair styling appointment.

Now the cool part of this for the hair salon was, this took the average rebooking time from 7 to 8 weeks, to averaging 6 weeks, which meant a MASSIVE increase in annual sales. Here’s the math (yuck) on how this increased sales frequency generated by the sales and marketing automation software affected the hair salons sales and profitability (Yes!);

Let’s say your average hair salon sale is $65 and your customers come in every 8 weeks. This means your hair salon customers comes to see you about 52/8 = 6.5 times per year. So your average annual sales from your hair salon’s clients are 6.5 x $65 = $422.50. If you got them back an average of 1 time each 6 weeks instead, it would be 52/6 = 8.67 times. Your average annual sales form a client then would be 8.67 x $65 = $563.33.

That is $140.83 additional hair salon revenue PER client. This is a WHOPPING 33% increase in Annual Sales!!!! What if you only had 500 hair salon clients? $70,415 extra sales annually What if you had 1000? $140,830!!

At 6 weeks, an email went out re-suggesting it was time to rebook a hair cut as they were likely getting pretty shaggy.

Then at 8 weeks, an APOLOGY email went out, YEP, that’s right, they apologized for not doing a good enough job to have the client come back to the hair salon and they offered at 10% discount with the apology email if the customer rebooked within 3 days.

At 12 weeks, an extension of the apology re-offering the 10% off went out, and tossing in a free bottle of shampoo, or free protein treatment if they booked again in the next 3 days. This wasn’t as random as it sounds, they knew that their average time of rebook was 7 weeks, so at 8 weeks it was likely frustrated customer, or a super cheap one that would wait 10 or 12 weeks to come back. By offering the 10% the made the unhappy client feel cared for, and often coaxed the cheaper customer to come again to chase the discount. This again drove annual sales up dramatically by increasing customer frequency.

Once the hair salon had collected its customer database including email address, it also started to implement a Web Special page on its hair salon website that it email blasted out each 2 weeks as part of their bi-weekly newsletter.

The web specials page contained super hair salon amazing deals, sometimes as much as 50% off, but only for specific hair stylists and time slots. They used it to fill their empty seats, this decreased dramatically their sales vacancy and once again increased their hair salon profits.

If the hair salon ever got in a real bind with hair stylists having empty seats, they did an instant blast to everybody offering a great hair salon service deal on a super short time frame to fill that spot. It may have been a haircut, or a hair color, or even a hair straightening, it just depended on what the hair salon could handle in the time available.

The results were out of this world. Hair Stylist’s empty seat time vanished. Stylists made more money in tips. The hair salon owner made more money as a hair salon. Other hair stylists started to want to work there as they heard how always busy the hair salon was.

Another benefit the hair salon found as it implemented its simple CRM sales and marketing automation software to track and follow up with its customers was the ability to track Customer Preferences to increase customer satisfaction.

One of the final things the hair salon owner put in place was a reminder phone call, text (SMS), Facebook message, KiK message, or any other method of communication the customer had indicated they preferred for all appointments coming up the next day. The sales and marketing automation software made this easy for the hair stylists to do, so they weren’t as likely to try to skip it!

This simple action decreased no-shows to the hair salon significantly, and made the customer feel extremely cared for.

In Today’s online world, the likes of Yelp and others are making it more and more important to have at least a simple web presence for review and referral sites to link to. By having your own hair salon website, all the ranking sites for Hair Salons will send traffic to YOUR site where you control the narrative, vs. scraping information they can find publicly available about your hair salon.

As a result of this and the web-specials concept the hair salon put together a simple website (Small Business Dream also allows you to build a simple website for this purpose) and even started to use their new found cash flow to do super targeted advertising on Facebook, twitter and Google AdWords.

This traffic simply was directed to the hair salon’s website which had the ability to sign up to the newsletter for the possibility of winning that $50 salon gift certificate. This drove engagements, and the ability for the email follow up series to be employed to convert this look and see traffic to an actual customer.

The final thing the hair salon owner DID was implement a referral program. They simply offered that anybody who had their friend signup to the hair salon newsletter would earn one draw per person they referred into the draw for a $100 gift certificate at the hair salon. (drawn monthly) This turned happy clients into referring ADVOCATES or FANS! It grew their list dramatically, which converted to new hair salon customers over time.

It is simply amazing how simple it can be to increase a Hair Salons sales with some simple techniques and CRM Sales and Marketing Automation Software that costs as little as $99/month.

Small Business Dream is exactly that sales and marketing automation software for hair salons and for $99/month, it can handle all the marketing automation mentioned in this article.

1. The ability to make a Simple website and web specials page

2. The ability to have data collected and used for an email blast like that for web specials or weekly newsletter.

3. The ability to collect data on prospects generated by Facebook and Google, and follow up with them automatically over time with a timed series of emails to convert them to a client.

4. The ability to make a calling list of all appointments the next day easily and take notes as you make the calls.

The best part is, we have a template of the hair salon system, so you simply need to make minor tweaks to the content and you should be up and running in a very short time reaping the rewards of good sales automation for your hair salon.

Why You Need Customer Relationship Management

There once was a little carpet store in Richmond, BC (Canada) that hired a family member, (let’s call him John, name is changed to protect the awesome!) to come in and try to help with the carpet store’s sagging sales.

The carpet store was one of the smallest in a larger carpet store franchise, and things just weren’t going well for it. A much larger sister carpet store in the same franchise kept bringing in the big sales numbers, but his poor little carpet store just kept plodding along with very little sales growth, or improvement in profits.

Now, John joined the carpet store to help out, and he had extensive sales experience. The rumour was that he could sell refrigerators to Eskimos. (Canadian joke eh!)

For months and months John tried and tried, but just couldn’t change the carpet store’s pitiful sales numbers.

He had a friend named Dennis who owned a small business consulting company, that offered to provide John with a “secret weapon” to turn sales growth ON and increase profitability FAST!

During the conversation, Dennis told John that he could save him time in the sales process during his day as well.

Low on belief, but trusting of Dennis, John agreed to learn more. He didn’t tell his family he was doing this, just in case the “secret weapon” didn’t work.

So what was the secret weapon he was offered? Sorry, not so fast! Let me start by telling you about the magic that happened to sales as a result of this “secret weapon”!

The carpet store franchise is quite organized as far as giving recognition for both the stores, and to their salespeople for being outstanding.

John went from nearly a year of obscurity in the carpet store franchise sales rankings, never once making the top of anything, working in a carpet store in the smallest category that also never made it to any of the top performer lists, even against the carpet stores of the same small category, to accomplish some truly amazing things.

John became the top selling sales rep in all the top level carpet stores, and the other salesperson in the carpet store who also secretly used the ‘secret weapon’ became 2nd! This was within 60 days of employing it on the retail floor of their carpet store!

The store became one of the TOP 3 performing carpet stores in the chain! NOT just in their weight group!

How?

What was this secret weapon?

It’s much simpler than you might think.

It comes from thinking outside the box, and doing something that many would say is NOT recommended as a carpet store sales strategy!

The “secret weapon” was Small Business Dream, a mobile and web app. Not just any old mobile or web app, but a mobile app and a web app. Quite a simple yet comprehensive sales and marketing automation and mobile CRM software suite.

John set about to secretly increase the carpet store’s sales using Small Business Dream. He spent a few days tweaking and playing to establish a good sales method, funnel, flow, and follow up that included comfortably getting carpet store customers to take a short survey and agree to give their email address to get more information and stay in touch with John and the carpet store.

He had configured a number of email auto-responder follow up series to follow up with people interested in particular items like Carpet, or Hardwood Flooring, or Linoleum etc.

A week later, John had about 35 contacts who had gone through his simple survey. He had automated emails based on their chosen flooring interests that were triggered based on what they indicated their interest was in the survey questions.

John did NOT give his mobile phone to the prospect, he filled in the Survey for them to keep it frictionless. When the carpet store was too busy, he had them fill in a small 1/8 size piece of paper asking the same things and collecting their data to enter into the mobile CRM later.

The following week he had made 3 sales he knew he never would have chased or followed up with without the sales automation due to the small order size or feeling the person wasn’t serious about purchasing. (This is a critical error of any salesperson, never prejudge, we ALL know it as sales professionals, but we all still do it!)

More exciting, was that suddenly a lot of communication had opened up by email vs. needing to try to contact each other on the phone. Quick AND efficient.

He started to use Small Business Dream to follow up on in store visits, measures, installations, and the whole 9 yards of the carpet business. Suddenly John was the “Go To” guy in the carpet store for anything, as the carpet store’s paper based systems were so impossible to use, and finding quotes or previous paperwork was close to impossible.

Due to the Small Business Dream mini CRM that John was using, all of that info was at his fingertips, in real time. He even got calls on his days off to answer carpet store questions as only he could get the answer quickly in his mobile app!

His carpet store sales were up year on year and month on month, from the very first month that the app was secretly employed. The carpet store owner couldn’t figure it out.

Fun things started to happen!

A guy walked into the carpet store on John’s day off and says to the other rep on the floor that day…”I don’t remember who I talked to over a month ago when I got a quote for $2900 worth of flooring from your store, but he has followed up with me by email constantly to see where I am at. Please sell me that flooring!!” So cha ching… John on his day off closes a $2900 deal at 9% for an unexpected extra commission of $261 and decides to have steak and lobster for dinner!

As things progressed, John kept talking to Dennis, and Dennis suggested John push the email follow ups further than the few weeks that John had done so far. Dennis suggested a 3 month and a 6 month follow up email to be sent on each category.

John wasn’t sure, and put up some resistance, saying nobody in Carpet or Flooring waits 3 or 6 months to buy, so it’s a waste of time. Dennis suggested to add a few emails which would only take 20 minutes to write and upload, so what did John have to lose?

Dennis also knew that in Vancouver, a building permit could take 4 to 6 months in some cases, so if the renovation that needed the carpet or flooring was delayed due to the permit process, it was logical that a 6 month later follow up could possibly yield results. And guess what?
IT DID!

Within a week of adding the 3 and 6 month automated follow up emails to the series, a customer came into the store asking where the guy that kept emailing him was. John felt like hiding, the guy seemed angry. The other sales rep, not wanting to be mistakenly singled out immediately pointed at John and said, it must have been John!

The guy walked up to John, re-introduced himself, and said he was ready to go, that the permits had finally come in on that $14000 carpet job. Almost ½ of John’s monthly quota for the very slow month that the sale came in! $14,000 x 9% = $1260!

He then also said very clearly that John was not the cheapest carpet store he got a quote from, but he was the only salesperson still following up, and he felt if the service before the sale was so great, the service after must be excellent.

So, John simply took a little time to get prospect and customer data and put it into a mobile CRM, by actually taking the customer’s time to do it right in front of them. Many say you shouldn’t do that.

John’s experience? Customers loved the follow up, they loved that they got emails from John which reminded them of questions they had to ask, and could easily ask vs. having to phone John.

They had a “Truckload Sale” on area carpets, imagine the family’s surprise when by they time they got in, the truck was empty as John had sold every single one by sending out a simple email blast to the 620 or so previous customers, and existing prospects with a time limited sale offer for that truckload of area rugs.

Now John’s carpet store is rabidly awaiting the Small Business Dream add on app called my Carpet Store to allow their customers and prospects to connect directly to them, and receive updates, specials, and follow up directly to their mobile device by push notification in addition to email!

DATA = POWER

DATA in a usable format, and the creativity on how to use it = Sales and PROFIT GROWTH. What do you have to lose?

Furniture Stores, Industrial Supply, Electronics stores, Shoe Stores, Hair Salons, Spa’s, Financial Planners, Real Estate agents, and the list goes on and on who could benefit with similar simple strategies and the app called Small Business Dream.

How An Obscure Restaurant Became A Massively PROFITABLE Downtown Vancouver Sensation How An Obscure Restaurant Became A Massively PROFITABLE

It all started in Vancouver a few years ago. A restaurant owner opened a Japanese Style Korean barbecue franchise from Japan location in Vancouver.

The small business restaurant owner selected the location, a space that was way too big in the eyes of all the restaurant owners and professionals in Vancouver, and a place where time after time, restaurants had failed to succeed in the very same space.

You see, the space was much too big for such an obscure chain restaurant doing food and drinks that “normal” Vancouver people may not be able to relate to. Or so the “experts” said. The location was bad, impossible to see, and too far back from the road, almost subterranean. Parking all around the area was also very expensive.

You see, it just couldn’t work. Unless the small business owner had some kind of a secret weapon. You could almost hear the little train saying, “I think I can, I think I can, I think I can”. Now a secret weapon the small business owner surely did have! So secret that they could hide it right in plain sight and have no other restaurant owners copy them.

It was so simple that most restaurant owners would actually argue that is not only unnecessary, but possibly even not to be tolerated by restaurant patrons.

Genius, yes. But … frowned upon? Maybe?

The secret weapon was not really a hard thing to do, but it would take some time, some training, some effort, and a possibly even have a small cost.

You see, it would be hard according to most restaurant owners, as someone would have to be made responsible to do it right. One of your already overworked restaurant staff, who has no time at all when it is busy, may have to add a step to their job.

Of course as a restaurant or small business owner, this is always difficult, as you wouldn’t want to put your staff out with a work task they might not like or feel comfortable with. Or worse yet, pay some money to outsource it. You see it just won’t work, so most restaurants never even bother.

Let’s also not forget the fact that almost nobody in the restaurant industry uses this very simple secret weapon, so it must be a bad idea. You as a entrepreneur, restaurant and small business owner should probably stop reason as the Secret Weapon is something really simple and silly and you likely won’t’ like it or believe it.

So just what is the Secret Weapon?

Sorry, not so fast.

This obscure restaurant, did the hard work of setting up this Secret Weapon for only about the first 3 months of their existence.

Then they reaped the rewards of its awesome power for YEARS to come…

They were busy, well, actually lined up almost constantly for the following two years and even to this day, just by utilizing OVER and OVER this very simple secret weapon they took the time and care to set up.

It likely cost them less than $350 to set up. It likely costs them under $100 a month to maintain.

They have now opened another location in Vancouver, and they implemented the same secret weapon they started building in location 1 for location 2. Now the 2nd location has been packed since opening day.

Ok, enough of the suspense. What is the Secret Weapon this restaurant has so successfully employed?

DATA! Yep, simple data.

Well, I guess it’s not just data, it is data that they collected, and now utilize almost once a week. So let’s take a look at how they implemented and utilized this secret weapon called “data”.

They collected their data in an old school fashion, and we suggest this is always at least one of your data collection components to all of our clients.

Yes we know there are iPads, and Surfaces, and tablets, and iPhones and Android devices and all this smart technology, but sometimes OLD SCHOOL is better for many of your restaurant guests.

YES you should have a QR code that sits on a tent card on the table and offers people to join your mailing list by filling in a simple survey from their smart phone, and some will. You could also do Coasters! Coasters are just like business cards that can be pondered at the table and even taken home.

YES you should have a very short url to redirect to your same survey/data collection landing page for those who prefer this way.

YES you could suggest they just give their twitter name, name and email address by twitter.

YES you should ask them to follow you on Facebook.

BUT…

This company didn’t do ANY of those things for the first 3 months.

They simply gave out a small 1/8 of a page mini survey/feedback paper to each person at the table with the bill.

They offered that all who joined the newsletter would be in a monthly draw for a $100 gift certificate. They started with just a random pen left at the table to fill in this overly photocopied UGLY piece of paper, that wasn’t even cut straight (darn hard to get good help in a restaurant!).

Then they ‘upped their game’ and gave out a golf pencil that was branded with the restaurant name. Customers were even encouraged to take it home if they liked.

Then the magic happened. They actually did something with the information!
Someone was responsible to actually entered a into a CRM type sales automation system like Small Business Dream.

They likely used the simplest one around, or who knows, maybe they simply used Outlook. All that matters is, they took action. They made it someone’s job to enter this data nightly, or who knows, maybe the paid a subcontractor to do it. And yep, I’m sure many of the surveys had hard to read email addresses, and I’d bet the bounce rate was out of this world. By the third month, I bet ½ or more were duplicates so they were wasting time. But they kept entering.

Right from the first week of collecting this data, they sent out the first email. Showing off specials during certain times of day, or that Monday was all day Happy Hour with $9.99 pitchers of beer at the time, ALL day Monday. Within weeks Mondays were packed and pretty soon, every day was full to capacity.

They didn’t sweat that many of the emails couldn’t be used because they were illegible. They didn’t worry that their survey paper looked awful. They didn’t worry that their staff didn’t feel comfortable handing out the survey. They didn’t worry that their pencils were taken home more often than not. They just continued to TWEAK their secret weapon! They continued to use their secret weapon and they continued to be full to capacity, night after night.

They opened another location, rinse and repeat. Imagine if they had an even more robust secret weapon. One that would have taken away some of the cost and time by giving patrons options like mentioned above:

  1. An iPad at the bar or front desk to have people join the mailing list while they waited for a table.
  2. Taking the survey by QR code
  3. Taking the survey by simple URL
  4. Taking the survey by submitting a direct message on Twitter, or a mention on twitter.

They continue to be a booming success, month after month, year after year, while restaurants in better locations, with better themes and menus with better parking, continued to fail. Not one of the failures employed the ‘secret weapon’.

Now the story gets better! This great Korean Barbecue Japanese restaurant went a step further.

They started a loyalty program with an actual member card. Customers got points for eating there, and they could then redeem the points to get $25 OFF their meals once they had enough points.

Again, back in the day, the waiter/waitress had to take your card, disappear into the back, likely login to some system that allowed them to track your purchase, and how many points you had, and notify you manually when you had enough.

They continued to evolve, they continued to add power to their secret weapon. The loyalty program became connected up to their POS (point of sale terminal). The customer receipt now told you where you were at for your point balance each visit. The customer could email in a picture of their receipt if they forgot their card, and it was someone’s job to match it up and credit the customer. Goodness me, what a terrible thing to make a staff member do when they are so busy!

By now I think you are starting to see that this company had a bigger secret weapon than just their data, they had the determination to make it happen instead of making excuses for why it may be too hard, or that the staff may not like it.

Then they upgraded their secret weapon again! They invested in a simple mobile app. This now allowed people to join them for the purpose of getting updates as an app, and of course we all know a mobile app sends out push notifications instantly vs. the email mailing list that can take some time to send once it gets large. This allowed their message to be received in real time, and not end up in a spam folder, or ignored by a millennial who only looks at their email once a week, if that.

Then they upgraded the weapon again. The entire loyalty program was now contained in the mobile application! You could literally redeem your points for something free in front of the waitress and it was brought to you. Now instead of waiting till you had $25 built up, you could redeem for even a $5 item. The patrons responded, and continue to respond, packed full night after night, and even have a very healthy lunch crowd.

The restaurant or bar Happy Hour, Tappy Hour, Appy Hour, regardless of your restaurant or bar type, whether you serve Alcohol or not, you may benefit from implementing a Happy Hour. It is a common fear of restaurant and bar owners worldwide that Happy Hour will reduce their revenue by taking their regular customers and having them eat or drink at a discount during restaurant happy hour periods.

As common as this thinking is, in most cases it’s simply not true. The occasion where it can be true and you must be careful, is in the case of a restaurant that never runs at capacity, even on its busiest days, in other words an unsuccessful restaurant just barely getting by, or even losing money.

If you are in this situation, it might hurt your restaurant a little bit in the short term, but it can also be the thing that sparks your restaurant to being busier and growing your restaurant’s customer list. You need to know WHY your restaurant is not busy. If your food or service is bad, Happy Hour strategies will NOT help you.

There are essentially three ways to increase sales in a restaurant, bar, or pretty much any business; Happy Hour for Your Restaurant, Pub, or Bar, a disaster waiting to happen? It is a common fear of restaurant and bar owners worldwide that Happy Hour will reduce their revenue by taking their regular customers and having them eat or drink at a discount during restaurant happy hour periods. Happy Hour done right in a restaurant or bar can actually help you with all three.

1. Get More Customers

By having and promoting a restaurant happy hour, your existing customers are much more likely to bring people they know to your establishment. Treat them right at your restaurant or bar’s happy hour and you can retain a new customer. Want maximum bang for your happy hour bucks, make sure you are using a mini CRM tool like Small Business Dream to collect all your customers’ data, and the myRestaurant mobile app to allow direct push notification communication with your new restaurant customers.

2. Increase average restaurant customer purchase

By putting your higher margin items at a discount like special drinks, or premium beer, or new appetizer items, you’re getting people to step out of their regular restaurant or bar purchasing patterns to try some of your premium items. This can lead to higher average checks when they return to your restaurant outside of happy hour.

3. Sell more often to each customer

Again by having new restaurant customers come to check you out at a discount, if you have a CRM type tool in place, helping you with your sales and marketing automation tasks like letting them join your newsletter, or specials updates letter, you will have the ability to have them come back to your restaurant or bar due to your direct invitation with an offer that is NOT happy hour.

Done right, with the purpose of building your restaurant customer list to re-market to, Happy Hour can hardly ever get your restaurant or bar in trouble.

Interestingly enough, the busier your restaurant or pub is during your peak hours, the more you can increase ONGOING restaurant sales by having a happy hour! Think of it as bribing people to get their data to remarket to them.

If you can move 10% of your customers to come before 6 pm, having them out by 7:30 pm or 8 pm in the case of a restaurant, it allows you to pick up a few more reservations or walk-ins that you may have turned away due to being full.

This is a massive boost to your bottom line if your restaurant can benefit from this. There is also a savings to your labour costs, and a benefit to your staff.

As many restaurants employ part time staff, whether you schedule them 5 hours or 6 or 7 makes little difference to the staff member, other than the positive of they get more hours and possibly don’t need to work 2 part time jobs.

Do your job right, and in a tipping economy, you can even earn more in the tip pool.

There are a number of things you can do to really multiply the advantage of your restaurant or bar’s Happy Hour:

1. Collect restaurant customer data with a tent card on the table offering them to join your newsletter for special offers, like you on Facebook, follow you on twitter, follow you on Instagram etc.

2. A QR code can be fun and easy printed on your tent card, make sure you have a super simple URL using a URL shortener so customers can easily enter the URL to be taken to your newsletter signup page.

3. Have a draw for a $100 gift certificate for any new people who subscribe to your newsletter.

4. Offer a very simple and inexpensive appetizer (nuts, edamame, chips) for any who like your Facebook page, and check in.

Once you have built your restaurant customer list safely in your sales and marketing automation software, you can really start to reap the rewards of your Happy Hour endeavor by filling your restaurant at will on a slow day, by simply emailing out a special offer for those who come on the slow day at the slow time!

Don’t forget you MUST AMPLIFY the results of your restaurant, bar, or pub happy hour by employing a mini mobile CRM sales and marketing automation tool and mobile app for YOUR customers like Small Business Dream.

This blog post will share details more specifically on how to growth hack (grow rapidly) your small business restaurant sales. Click here to read the little restaurant that could blog post which tells the actual story of how this all worked in a restaurant in Vancouver ALL the experts thought would fail. So, as a small business restaurant owner, do you have your small business customers data? Do you know why you SHOULD have your restaurant customer data?

The reason you want to collect this data and build a mailing list is to eliminate sales vacancy. What is sales Vacancy? An empty table when you have staff to cover it is sales vacancy, and sales vacancy is almost pure profit if you are at least breaking even on your current sales volume.

Once you have this data collected, you can literally fill your restaurant on a slow day with the click of a few buttons. Let’s say you know Monday nights are often slow, you could send an email to your list offering 2 for 1 appetizers during the slowest period to bring people in. This is m uch more effective than a sign out front, as it would be seen by all your customers, not just the ones that walk by. Restaurant Owners customer data worth a minimum $26.65/year in sales! This story will share details more specifically on how to growth hack (grow rapidly) your small business restaurant sales

You could offer drink specials or have a happy hour you announce with a mail blast (read our article on why this can work by clicking here).

Want to really ramp up sales? Send out any specials you have new this week in your weekly newsletter, and most importantly, a few you will take off the menu AFTER this week. The funny part about this technique is it creates urgency and scarcity at the same time, making it much more likely someone will book to come and see you THIS week, vs later or when they get around to it.

This leads to increased sales frequency which is a fantastic sales growth hack. What if you could get each customer to come back to your restaurant an extra 2 or 3 times per year. Make them come every 3 weeks’ vs the natural ever 4 or 5 or 6 they normally come. May that increase your profits?

Small Business Dream allows you to collect data in the way the little restaurant that could did (in this post) to utilize with sales automation and marketing automation with a simple survey on paper, or as we explain later in this article with a few other creative and more automated methods. We recommend doing all these things at once for maximum sales hacking growth.

A paper survey is a simple 1/8 piece of paper given out with the bill to each person at the table by your wait staff. Include as many golf pencils (can buy at any office supply shop for a few cents each, or better yet order them with your restaurant name on them and let people “steal” them) as you give surveys to keep the process easy.

Ask for their name and email address, and how they liked you on a scale of 1 to 10. Food, service, ambiance. Ask them if they want to be on your mailing list, and offer something for them to give up that data and be on your mailing list. Mailing list lets us send you great offers and update you on menu changes etc., a n d ‘bribe’ them by saying they will be in draw to win a $100 gift certificate each month drawn from all new newsletter subscribers. You have the option to do the data entry from the paper yourself, or you can use our automated transcription service to do it for you.

Let’s do some simple math on what this data is worth to your annual sales in your small business restaurant as a restaurant owner.

If you have customers that come an average of 1 time per month, and these techniques we are describing can get them to change that to once every 3 weeks as your restaurant is now top of mind, AND they get wonderful updates from you with specials, or notification of things going OFF the menu, or time limited specials going onto the menu, watch what happens.

Let’s say you have only 1350 people in your data base. A restaurant as small as 25 seats should easily have this within 3 months of collecting data.

If you have 25 seats at 60% occupancy on average and say 40% are new customer’s vs repeat after month one. The math goes like this.

25 seats x 30 days in a month = 750 people in 1 month on your mailing list.
In month 2, 750 x 40% = 300 new people on your mailing list and each month thereafter. In 3 months, you would have 1350 people on your mailing list.

Let’s say only 60% were repeat type customers that come on average 1 time per month. That gives us 810 people. Let’s say your average bill is only $25.
Your annual sales from this would be 810 x $25 x 12 (months in year) = $243,000/year.

If you now had them come back an average of once every 3 weeks what happens? 810 x $25 x 17.33 (52 weeks in a year divided by 3 weeks’ average visit to get how many times per year they come) = $350,932.50!!!!! That is a 44% increase in sales. at little or no cost to you! As you know, one of your biggest expenses is getting a NEW customer!

Still not convinced on the value of having your customer data?
If we look at the sales increase, divided by how many pieces of data you have, it will surprise you.

In one year, you would have collected 750 + (300 x 11) = 4050 pieces of data. Your sales increase was $350,932.50 – $243,000 = $107,932.50 If you want to consider that you only have 1350 pieces of data, that means each customer email was worth $79.95 to you. If you want to consider you had the 4050 pieces of data, each customer email was worth $26.65!

So is it worth a bit of effort if the worst case scenario is each piece of data you collect is worth a minimum of $26.65 to you?

So now you’ve seen the importance of collecting your customer data, let’s look at additional ways you collect it to even further grow your sales!

You have the option to do the data entry from the paper yourself, OR you can use our automated transcription service to do it for you.

One thing the little restaurant did NOT do, but you may want to consider in addition to the paper survey, is a fish bowl draw. Simply put a glass fish bowl at your front counter with a sign saying drop in your business card for the chance to win a $100 gift certificate each month, or a free lunch or whatever offer you feel you can afford to give to new subscribers to your list. Make sure you have some survey forms beside the fishbowl for anyone who missed them at the table and wants to fill one out.

Make sure you say on your sign that they will be added to your mailing list. Again you can transcribe the cards yourself, or use our built in human transcription service to do it for you.

Get a tent card made for each of your tables that displays a QR code and a Short URL leading to a mailing list subscription page, or even a survey if you want to learn more about your customers. (this is another tool included in the Small Business Dream suite)

Get Coasters printed with the information if you don’t want the cleaning maintenance of a tent card.

Collect newsletter subscribers from your website if you have one, and if you do not have one, get one! It does not need to be super fancy, but you do need at least a basic website!

It is simply amazing how many restaurants do not have their own website, but just rely on the YELPS of the world to do it for them. This is bad for your restaurant business. You should have your own website so these other sites can link to it, this allows you to control the narrative a bit more as your message how you want it to be seen is available to the public to offset any negative reviews you get. It simply allows people to decide if the negative news is justified or not. Without your own website, they have no choice but to form all opinions from the other sites that are collecting data and comments on your restaurant business.

Small Business Dream can be your simple website if you do not have one. No additional costs, its just one of the integrated tools in our Sales Growth Hacking Suite.

From your current website, or the one you set up in Small Business Dream you can direct people straight to your newsletter signup page (also a tool in the Small Business Dreamsuite), amplifying your in-store efforts by building a list of those who have not yet visited you, or saving data entry time/cost of those who join your list on their own.

Now you know the value of one piece of data is $26.65, you can see that you have no excuse to n o t get going on this asap as the payback is fast and huge.

Depending on your type of restaurant, and if you take reservations or not, there are a lot more tools in Small Business Dream that can benefit you. Should you be a restaurant that takes reservations, imagine the power of having this data, including a phone number you take when the reservation is placed.

You can now track customer preferences, like for example, what wine they ordered last time, or what their food preferences or allergies are. Does it take a bit of work to collect this data? Of course! With $26.65 being the lowest return on each piece of data, it would just get better and better as you learn more and more about your customers!

A full mini CRM and mobile CRM is also included in Small Business Dream, which includes a very powerful contact manager that you can use for collecting and recalling this data.

Finally, the big elephant in the room; Social Media! The restaurant that could, had a very cool strategy to build its Facebook followers. They offered a small appetizer that was super easy to prepare, low labour cost, and able to be done in advance. In their case they used Japanese Edamame, or soy beans. They made literally a micro portion, about ¼ of the size of the portion you got if you ordered it from the menu, served it in a funky container which made it seem special and not so smart, and offered it free if you checked in and liked their Facebook page.

We would recommend you also do this for Twitter, as Facebook has made it very hard to communicate with your fans without paying. Only about 2% of your page likes ever see your posts organically in Facebook now. That said, it can be very cost effective to do an advertising campaign only to your fans with Facebook.

The advantage of twitter is that it can still go viral. Small Business Dream has a great Twitter and other Social Media tools built in to it’s suite to help you manage these lists and posts.

Your social media campaign is most effective if it always pushes people to join your mailing list. We know it sounds old fashioned but a good email list is still worth a fortune to your business. Keeping up with social media can make you seem more relevant and cool, so doing both with the purpose of ultimately building your list is an very effective strategy.

How An Obscure Restaurant Became A Massively PROFITABLE Downtown Vancouver Sensation

It all started in Vancouver a few years ago. A restaurant owner opened a Japanese-style Korean barbecue franchise from Japan location in Vancouver.

The small business restaurant owner selected the location, a space that was way too big in the eyes of all the restaurant owners and professionals in Vancouver, and a place where time after time, restaurants had failed to succeed in the very same space.

You see, the space was much too big for such an obscure chain restaurant doing food and drinks that “normal” Vancouver people may not be able to relate to. Or so the “experts” said.

The location was bad, impossible to see, and too far back from the road, almost subterranean. Parking all around the area was also v e r y expensive.

You see, it just couldn’t work. Unless the small business owner had some kind of a secret weapon.

You could almost hear the little train saying, “I think I can, I think I can, I think I can”.

Now a secret weapon the small business owner surely did have! So secret that they could hide it right in plain sight and have no other restaurant owners copy them.

It was so simple that most restaurant owners would actually argue that is not only unnecessary, but possibly even not to be tolerated by restaurant patrons.

Genius, yes. But … frowned upon? Maybe?

The secret weapon was not really a hard thing to do, but it would take some time, some training, some effort, and a possibly even have a small cost.

You see, it would be hard according to most restaurant owners, as someone would have to be made responsible to do it right. One of your already overworked restaurant staff, who has no time at all when it is busy, may have to add a step to their job.

Of course as a restaurant or small business owner, this is always difficult, as you wouldn’t want to put your staff out with a work task they might not like or feel comfortable with. Or worse yet, pay some money to outsource it. You see it just won’t work, so most restaurants never even bother.

Let’s also not forget the fact that almost nobody in the restaurant industry uses this very simple secret weapon, so it must be a bad idea. You as a entrepreneur, restaurant and small business owner should probably stop reason as the Secret Weapon is something really simple and silly and you likely won’t’ like it or believe it.

So just what is the Secret Weapon?

Sorry, not so fast.

This obscure restaurant, did the hard work of setting up this Secret Weapon for only about the first 3 months of their existence.

Then they reaped the rewards of its awesome power for YEARS to come…

They were busy, well, actually lined up almost constantly for the following two years and even to this day, just by utilizing OVER and OVER this very simple secret weapon they took the time and care to set up.

It likely cost them less than $350 to set up. It likely costs them under $100 a month to maintain.

They have now opened another location in Vancouver, and they implemented the same secret weapon they started building in location 1 for location 2. Now the 2nd location has been packed since opening day.

Ok, enough of the suspense. What is the Secret Weapon this restaurant has so successfully employed?

DATA! Yep, simple data.

Well, I guess it’s not just data, it is data that they collected, and now utilize almost once a week.

So let’s take a look at how they implemented and utilized this secret weapon called “data”.

They collected their data in an old school fashion, and we suggest this is always at least one of your data collection components to all of our clients.

Yes we know there are iPads, and Surfaces, and tablets, and iPhones and Android devices and all this smart technology, but sometimes OLD SCHOOL is better for many of your restaurant guests.

YES you should have a QR code that sits on a tent card on the table and offers people to join your mailing list by filling in a simple survey from their smart phone, and some will. You could also do Coasters! Coasters are just like business cards that can be pondered at the table and even taken home.

YES you should have a very short url to redirect to your same survey/data collection landing page for those who prefer this way.

YES you could suggest they just give their twitter name, name and email address by twitter.

YES you should ask them to follow you on Facebook.

BUT…

This company didn’t do ANY of those things for the first 3 months.

They simply gave out a small 1/8 of a page mini survey/feedback paper to each person at the table with the bill.

They offered that all who joined the newsletter would be in a monthly draw for a $100 gift certificate.

They started with just a random pen left at the table to fill in this overly photocopied UGLY piece of paper, that wasn’t even cut straight (darn hard to get good help in a restaurant!).

Then they ‘upped their game’ and gave out a golf pencil that was branded with the restaurant name. Customers were even encouraged to take it home if they liked.

Then the magic happened.

They actually did something with the information!

Someone was responsible to actually entered a into a CRM type sales automation system like Small Business Dream

They likely used the simplest one around, or who knows, maybe they simply used Outlook.

All that matters is, they took action. They made it someone’s job to enter this data nightly, or who knows, maybe the paid a subcontractor to do it. And yep, I’m sure many of the surveys had hard to read email addresses, and I’d bet the bounce rate was out of this world. By the third month, I bet ½ or more were duplicates so they were wasting time. But they kept entering.

Right from the first week of collecting this data, they sent out the first email. Showing off specials during certain times of day, or that Monday was all day Happy Hour with $9.99 pitchers of beer at the time, ALL day Monday. Within weeks Mondays were packed and pretty soon, every day was full to capacity.

They didn’t sweat that many of the emails couldn’t be used because they were illegible. They didn’t worry that their survey paper looked awful. They didn’t worry that their staff didn’t feel comfortable handing out the survey. They didn’t worry that their pencils were taken home more often than not. They just continued to TWEAK their secret weapon! They continued to u s e their secret weapon and they continued to be full to capacity, night after night.

They opened another location, rinse and repeat. Imagine if they had an even more robust secret weapon. One that would have taken away some of the cost and time by giving patrons options like mentioned above:

  1. An iPad at the bar or front desk to have people join the mailing list while they waited for a table.
  2. Taking the survey by QR code
  3. Taking the survey by simple URL
  4. Taking the survey by submitting a direct message on Twitter, or a mention on twitter.

They continue to be a booming success, month after month, year after year, while restaurants in better locations, with better themes and menus with better parking, continued to fail. Not one of the failures employed the ‘secret weapon’.

Now the story gets better! This great Korean Barbecue Japanese restaurant went a step further.

They started a loyalty program with an actual member card. Customers got points for eating there, and they could then redeem the points to get $25 OFF their meals once they had enough points.

Again, back in the day, the waiter/waitress had to take your card, disappear into the back, likely login to some system that allowed them to track your purchase, and how many points you had, and notify you manually when you had enough.

They continued to evolve, they continued to add power to their secret weapon.

The loyalty program became connected up to their POS (point of sale terminal). The customer receipt now told you where you were at for your point balance each visit. The customer could email in a picture of their receipt if they forgot their card, and it was someone’s job to match it up and credit the customer. Goodness me, what a terrible thing to make a staff member do when they are so busy!

By now I think you are starting to see that this company had a bigger secret weapon than just their data, they had the determination to make it happen instead of making excuses for why it may be too hard, or that the staff may not like it.

Then they upgraded their secret weapon again!

They invested in a simple mobile app.

This now allowed people to join them for the purpose of getting updates as an app, and of course we all know a mobile app sends out push notifications instantly vs. the email mailing list that can take some time to send once it gets large. This allowed their message to be received in real time, and not end up in a spam folder, or ignored by a millennial who only looks at their email once a week, if that.

Then they upgraded the weapon again. The entire loyalty program was now contained in the mobile application! You could literally redeem your points for something free in front of the waitress and it was brought to you. Now instead of waiting till you had $25 built up, you could redeem for even a $5 item. The patrons responded, and continue to respond, packed full night after night, and even have a very healthy lunch crowd.

With Small Business Dream you can dramatically increase your sales.  Build your sales funnels, email marketing campaigns, automated, and semi-automated social media follow-up campaigns and much more with the most flexible tool on the planet. Sign up today!